The spread of the coronavirus has been nothing short of rapid, with over 114,000 cases reported worldwide. What once started as a contagion in Wuhan, China, has within a few months turned into an international pandemic. The virus has been reported in most high populated areas of the world, spreading panic among the world leaders. Across the globe, many prominent events have been cancelled, such as The London Book Fair, Mobile World Congress, professional sporting events and concerts, just to name a few. Unfortunately, many CME events have also been cancelled with no postponement date determined, leaving some organizations having no choice but to go through with their event plans. Below we will list the safety guidelines your organization should partake in, in order to reduce the risk of a virus infection at your CME event.
Have a medical team at your conference:
Aside from it being the law, if you are having your event in the UK and Ireland, having a medical team on foot at your conference is beneficial for all involved. Your team will be able to ensure the safety of the zone, by inspecting all attendees before they enter the conference, while taking extra precaution with international attendees. The medical team would also be equipped with an emergency medical kit, in case any participants need to be treated at the event. Lastly, the team of medical professionals would have knowledge of where the nearest hospital is, and the fastest routes in case any extra safety precautions must be executed.
Make sure to send a memo to all your scheduled attendees, of the health precautions that must be followed, that way to avoid any confusion and anger when the event finally arrives. Procedures should include, no physical contact, standing five feet away from the nearest person, no eating, wearing gloves, no touching of your face, washing hands thoroughly after using the bathroom and avoiding any contact with animals. List in your memo the symptoms of the corona virus, that way attendees will be aware, if they may have contracted the virus. Lastly, the memo should also include safety precaution guidelines, including a what to do list in case you or an attendee become sick.
Host and organizers should clean and disinfect surfaces that come within human contact frequently, some examples of surfaces that are commonly known to spread germs are doorknobs, electronic devices, light switches, desks, keyboards, toilets, sinks etc. Try to use disinfect products as much as you can, Medical News Today reports “products with hydrogen peroxide, ethanol and sodium hypochlorite, are effective at deactivating coronaviruses”. Lastly, with these disinfecting products review the manufacturer’s instructions perfectly, to make sure every brand is being used in an effective manner, and to maximize germs killed. Because it is not yet known exactly how long the new strand of coronavirus (COVID-19) can survive outside the body, it would be safe to assume that any outside object in a public area, is not sanitized, and therefore not safe to touch.
The spread of the coronavirus is something that everyone needs to take seriously, however you may not feel it necessary to cancel any of your planned events. Following these guidelines will ensure the safety of your attendees.